• NOT AN ACCOUNTING SYSTEM: KapitBisig is an inventory/order management tool ONLY. It generates order slips (retail/wholesale/charge/consign) - NOT BIR-registered Official Receipts or Sales Invoices.
• YOUR LEGAL OBLIGATION: You must maintain separate BIR-compliant books of accounts (journal, ledger, official receipts) per Revenue Regulations No. 17-2013.
• 1-YEAR DATA RETENTION: Live transaction data is retained for exactly 1 year. All data older than 1 year is permanently purged on January 15 annually.
• YOUR BACKUP RESPONSIBILITY: You must generate annual backups before December 31 to satisfy BIR's 10-year retention requirement. Backups are tenant-managed.
• NO RECOVERY GUARANTEE: Purged data CANNOT be recovered. Your backups are your sole legal record beyond 1 year.
• WAIVER OF LIABILITY: By accepting these terms, you waive all claims against KapitBisig for data loss due to purge after 1-year retention period.
• PRORATED DAILY FEES: Monthly subscription rates are divided by the number of days in the current month to calculate prorated daily fees. Fees are deducted automatically from your prepaid wallet balance.
• INSUFFICIENT LOAD RESTRICTION: When your prepaid wallet balance is insufficient to cover daily fees, the system will automatically restrict login access until sufficient load is added.
• REGISTRATION VERIFICATION TIME: New account registration requires manual verification by an administrator. Processing time is at least 24 hours and may vary depending on admin availability and workload.
• FAILED LOGIN SUSPENSION: Three (3) consecutive failed login attempts will automatically suspend your account to prevent unauthorized access. This is a security measure against potential hacking attempts.
• TENANT RESPONSIBILITY - SUSPENDED STAFF: The tenant/owner is solely responsible for reviewing suspended cashier accounts and manually lifting suspensions after verification.
• TENANT RESPONSIBILITY - DAILY BACKUPS: In addition to annual backups, tenants are responsible for performing daily transaction backups to ensure business continuity and data recovery capability.
• DIGITAL SIGNATURE & REGISTRATION DATE: By completing registration, you acknowledge that your digital signature date is equivalent to your official registration date. This date is recorded in the system and serves as your binding acceptance of these terms.

LEGAL ACKNOWLEDGEMENT:
(1) You maintain separate BIR-compliant books of accounts
(2) You accept full responsibility for annual AND daily backups
(3) You understand data >1 year old will be permanently purged
(4) You waive all claims for data loss after purge
(5) You accept prorated daily fee calculations and load-based access restrictions
(6) You acknowledge registration date = digital signature date

• MINIMAL DATA COLLECTION: To protect your privacy and safeguard against identity theft, we use a unique Member ID system instead of collecting full names, complete addresses, or birthdates. This significantly reduces exposure risk of your personal information.
• DATA USAGE: Your username, phone number, and transaction data are used solely for system authentication, billing, and service delivery within the KapitBisig ecosystem.
• DATA SECURITY: All sensitive data is encrypted at rest and in transit. Passwords are hashed using industry-standard algorithms. Two-factor authentication (2FA) is required for account access.
• THIRD-PARTY SHARING: We do not sell, rent, or share your personal data with third parties except as required by law or with your explicit consent for service integration.
• DATA RETENTION: Personal account data is retained for the duration of your active subscription plus 1 year for audit purposes. After purging, only anonymized aggregate statistics may be retained.
• YOUR RIGHTS: You may request access to, correction of, or deletion of your personal data by contacting your tenant administrator. Note: Deletion requests may be subject to legal retention requirements.
• COOKIE & SESSION POLICY: This system uses secure, HTTP-only session cookies with a 5-minute inactivity timeout. No tracking cookies or analytics scripts are deployed.
• CHANGES TO POLICY: Updates to this Privacy Policy will be posted with an effective date. Continued use of the system constitutes acceptance of revised terms.

PRIVACY ACKNOWLEDGEMENT:
(1) You understand we collect minimal personal data via Member ID
(2) You consent to encrypted storage and secure transmission of your data
(3) You acknowledge your right to request data access/correction via admin
(4) You accept that policy updates will be posted with notice